The Company is aware of its obligations under the General Data Protection Regulation (GDPR) and is committed to processing your data securely and transparently. This privacy notice sets out, in line with GDPR, the types of data that we hold on you as a job applicant. It also sets out how we use that information, how long we keep it for and other relevant information about your data.
You should share this notice with anyone where you have provided us with their personal information.
This note only applies to the personal data of job applicants and potential candidates and relates to all companies within the Group. It does not apply to our existing employees, contractors or clients, or other data collected for other purposes.
As used in this Privacy Notice, “personal data” means information that identifies job applicants and potential candidates for employment with us, either as part of the application through the website and/or through alternative channels (e.g. recruitment agencies or online job boards).
By submitting your personal data to us, you acknowledge that:
The Company is a data controller, meaning that it determines how the personal data that it holds will be used. Should you have any queries about how we process your data, please contact firstname.lastname@example.org
In relation to your personal data, we will:
The law on data protection allows us to process your data for certain reasons only:
All of the processing carried out by us falls into one of the permitted reasons. Generally, we will rely on the first three reasons set out above to process your data.
We need to collect your data to ensure we are complying with legal requirements such as:
We also collect data so that we can carry out activities which are in the legitimate interests of the Company. We have set these out below:
We collect personal data directly from you such as your name, address, contact information, work and educational history, achievements and references.
We collect data about you in a variety of ways including the information you would normally include in a CV or a job application cover letter, or notes made by our recruiting managers during a recruitment interview. Further information will be collected directly from you when you complete forms at the start of your employment, for example, your bank and next of kin details. Other details may be collected directly from you in the form of official documentation such as your driving licence, passport or other right to work evidence.
In some cases, we will collect data about you from third parties, such as employment agencies and former employers when gathering references.
Personal data is kept in personnel files within the Company’s HR system.
If you accept an offer of employment by Streamline Shipping Group, any relevant data collected during your pre-employment period will become part of your personnel records and will be retained during your employment in accordance with the employee privacy statement. If we do not employ you, unless you desire otherwise, we may continue to retain and use your personal data for a period of 6 months to consider you for potential future roles.
One of the reasons for processing your data is to allow us to carry out an effective recruitment process. Whilst you are under no obligation to provide us with your data, if you do not, we may not be able to process your application.
Your data will be shared with colleagues within the Company where it is necessary for them to undertake their duties with regard to recruitment. This includes for example, the HR department and those in the department where the vacancy is and who are responsible for screening your application and interviewing you.
We do not share data with bodies outside of the European Economic Area.
Streamline Shipping Group reserves the right to modify this Privacy Notice. By submitting your application you confirm that you have read and given your consent to our collection and processing of your data in accordance with this privacy notice.